Administrators and board members should have access to a reliable, easy and quick access to meeting materials in order to hold the most productive board meetings possible. An online portal for board members makes it easy for board members to prepare and share board packs, distribute agendas, take minutes of meetings, and more – all in one location. Centralization of important information is a huge time saver for companies.
Evaluating board portal providers is an essential step for businesses looking to improve their governance practices and outcomes. A thorough evaluation will assist organizations in making the right choice based on their specific needs and budgets.
The primary consideration for any company considering board portal software is security. A secure board portal is crucial to ensure your data’s privacy and keep meetings confidential. Cyberattacks are a constant threat therefore a secure solution is vital. Choose a vendor that has an industry-leading security protocol, including closed API infrastructure to stop leaks of data, two-factor authentication options, and the ability to permanently purge your account that removes comments, annotations, and discussions permanently.
The business should also think about how user-friendly the portal for boards is. The more user-friendly and simple the software is for all users and users, the more likely it is to be embraced. You should look for a vendor who offers a demo so you can test the software and determine if it meets your board’s specifications.
It is also crucial to determine the credibility of a vendor and the quality of their customer service. Contact the vendor’s support line to test the response time and find out how well they can answer questions regarding the software. Also, search for a company that offers training and onboarding to all users. This can significantly ease the initial learning curve and guarantee continuous success.