In the wake of the pandemic of influenza, more board meetings are being held online. Remote work is likely to be a constant change in how board members will function. It is therefore essential to ensure that your meetings are productive and enjoyable. This article will give simple guidelines you can follow to enhance your virtual meetings.
Set specific goals for each agenda item. This will allow you to avoid unnecessary discussions and ensure all participants feel valued. It’s also helpful to clearly determine if a topic is intended to gather information, generate discussions, or come to a conclusion to ensure that your group doesn’t continue discussing the same issue when it’s already addressed.
Encourage board members to test their Wi-Fi connections as well as audio/video equipment prior the meeting starts to ensure that the meeting will begin with a smooth start. Additionally, it’s a good practice to instruct your attendees to turn off their phones when they aren’t speaking in order to reduce background noise and avoid Board Meeting Online distractions.
The minutes of every meeting on your website, and send a link to your board members via email. This will help keep everyone on schedule between meetings and increase accountability. A dedicated software for managing board meetings such as Boardable can also assist in organizing and keep all the board documents all in one place.