A board room portal is an online secure platform that allows administrators and directors to access company-related documents from any device. This solution provides a level of security that is not offered by traditional email systems. Users have to sign-in using a specific profile and password. It also comes with a built-in user access control system. It also monitors the staff at data centres and uses closed-circuit monitoring. It encrypts all information and can support multi-factor authentication. This is a vital feature for organisations with sensitive data, and especially those working in the government sector.
A good board portal can help directors prepare for meetings by allowing them to see the current version of documents and reports in one location. This helps save time searching through shared drives, emails, and filing cabinets. Directors can also easily annotate documents prior to the meeting to ensure they are fully prepared and any changes made to a board pack are immediately reflected. As opposed to PDFs, these boards are able to be used on any device and are compatible with all web browsers.
After the board meets the minutes are uploaded to the portal and circulated to the board for approval. This helps keep the board focused on governance issues rather than administrative tasks. This allows boards to comply with internal governance guidelines and regulations. The items that were identified at the time of the meeting can be allocated and tracked to members and audits recorded.
